Team Feedback is a system developed and used at King's College London to manage and organise group project modules. This statement explains when, why and how we collect information about you, how this information will be used and to whom and the conditions under which we may disclose it to others.
On certain student-facing pages of Team Feedback, you may encounter the icon preceding a page subtitle. This icon links to further information explaining why and how the data you enter or see on the current page is collected, how it is processed, how it may affect you and to what extent it can be changed.
Please note that this privacy statement may be updated from time to time in the future, as organisational policies, changes in features and feedback from users may necessitate this.
Team Feedback collects the following information:
Data is collected from a variety of sources:
Team feedback performs limited processing on the data it collects. Quantitative data, including weekly survey data, quantitative components of peer assessments, attendance data and commit data, is used to compute summary statistics and visualised by means of charts. Qualitative data, such as text components of peer assessments and team meeting minutes are shared as is among the relevant stakeholders.
Your gender, ethnicity and disability data is used only to identify whether there are attainment gaps between male and female students, students of different ethnic groups and between students who identify as disabled and those who do not.
The data collected by team feedback may be used to assess the engagement of individual students with group project, to monitor and evaluate how teams manage their project and their code and to identify individuals and teams who may be experiencing difficulties. The data may impact individual or team marks. This is outlined in the assessment criteria for the group project and may vary from project to project.
The data collated by Team Feedback may also be used to support letters of reference, in cases where the referee is asked to comment aspects of performance in teams.
You have access to all the data you have submitted into the system yourself. You also have access to your team's meeting minutes and attendance records and the commit data that Team Feedback collects from GitHub. You have access to the statistics Team Feedback collects about them, the non-confidential components of peer assessments submitted about you and any feedback about you or your team.
The information Team Feedback holds about you may be shared with teaching staff involved in the organisation of the module that contains the group project and it may be accessed by external examiners who audit the module.
Team Feedback runs on a server hosted by the Faculty of Natural and Mathematical Sciences at King's College London. All data is stored on the same server and backup up to King's College London computers only.
You have access to all the data that Team Feedback has collected about and from you. For a complete record of the data that Team Feedback holds, please contact Dr Jeroen Keppens (jeroen.keppens at kcl.ac.uk)
Most of the data you enter into Team Feedback must be submitted by a specific deadline. You are able to edit your data up to the deadline but not after the deadline. Data that does not need to be submitted by a deadline, such as profile data, can be edited at any time.
If there are errors in team meeting minutes and attendance records, you ought to contact the person who minuted the meeting as soon as possible. They will be able to make changes to team meeting minutes for a short period after the meeting. Afterwards, your module organiser can still correct errors.
Peer assessments written by team members about you express their opinions of your work. You may disagree with the opinions expressed by your peers, but it is not possible to change these. However, you can respond to your peer assessments and explain your point of view. If a peer assessment violates King's College London policies or regulations, you have the right to submit a complaint. To submit a complaint, you should contact your module organiser first who may be able to resolve the matter informally. If your module organiser is unable to resolve your complaint, you can submit a Stage Two complaint, following the Student Complaints Procedure.
For errors in data collected from other systems, such as GitHub, you should correct the source data. These corrections will then be propagated to Team Feedback.
team feedback